People | Executive Assistant

At UBIS, our Executive Assistant team ensures that our leadership can focus on strategic priorities by providing seamless support and coordination. We play a key role in keeping the organization organized, efficient, and aligned.

As an enabling partner, the EA team works closely with executives across functions to manage schedules, communications, and critical projects. We act as a trusted liaison, enabling leaders to make informed decisions and drive business success.

Among other things, you’ll be responsible for :

  • Managing calendars, meetings, and executive communications

  • Coordinating cross-functional projects and initiatives

  • Preparing reports, presentations, and board materials

  • Acting as a liaison between executives and internal/external stakeholders

  • Supporting leadership in decision-making and strategic planning

  • Ensuring smooth day-to-day operations for executive offices

Career Growth

Executive Assistants receive training in organizational management, communication, and project coordination. You’ll develop skills to support senior leadership and grow into strategic business support roles.

UBIS Disciplines

The Executive Assistant discipline ensures that UBIS leaders can focus on strategic priorities by providing seamless administrative support, coordination, and communication. EA plays a key role in enabling efficiency, organization, and effective decision-making.

It covers several key areas:

Schedule & Calendar Management

Organizing meetings, appointments, and events to optimize executive time.

Liaison & Relationship Management

Acting as a trusted point of contact between executives, teams, and external stakeholders.

Project
& Task Coordination

Supporting cross-functional projects and ensuring timely follow-up on key initiatives.

Board
& Leadership Support

Preparing reports, presentations, and documentation for leadership and board meetings